Your Asset Requirements: What to Look For in a DAM Platform

When selecting Digital Asset Management software, organisations should evaluate their unique requirements before engaging with vendors. DAM platforms vary significantly in features, customisation options, and support levels.

How Important Is Security to You?

While all organisations value asset protection, security becomes critical for sectors handling sensitive information. Industries like law enforcement and charitable organisations managing personal data should prioritise vendors offering robust security measures. Key considerations include real-time backup, cyber security certifications, and usage permissions.

Are There Any Specific Features You Require?

Feature-rich platforms enable deeper asset utilisation throughout the lifecycle. Valuable capabilities include:

• Elasticsearch technology for rapid data retrieval across large volumes
• Lightbox functionalities for selective third-party sharing
• Built-in reporting dashboards tracking logins, downloads, and searches
• Redaction capabilities for concealing sensitive document portions

Do You Want to Customise Your Platform?

Out-of-the-box solutions suit basic requirements, but complex collections benefit from adaptable platforms. Organisations with specialised needs should seek vendors capable of customisation and supporting unique business requirements.

Will You Require Assistance During Migration?

Large off-the-shelf solutions often provide limited account management support. Vendors with proven customer success track records offer valuable guidance defining taxonomy, metadata structures, and ensuring full system utilisation post-launch.

How Do You Want to Host Your Assets?

Consider whether on-premise or cloud-hosted storage aligns with organisational requirements, as not all vendors accommodate every hosting option.

Related reading

• DAM vs CMS: What Is The Difference? — if you’re still working out which type of system you need.
• What to know before your DAM migration — the next step once you’ve chosen a vendor.
• Digital Asset Management — What Are The Benefits? — the high-level case for DAM.