Creative Asset Management software by Aetopia

The digital asset management system for creative teams

Version control your designers will use

Every version of every file, kept in sync with the team that touches it.

Aetopia tracks every version of every layered file, document, video and image. Side-by-side previews show what changed; deduplication stops the same hero appearing under three filenames; rollback returns any asset to a prior state without hunting for the original.

Approval workflows enforce who signs off what before assets leave the platform, so the version that ships is always the version that was approved.

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Share with clients, agencies and freelancers

Time-limited access without giving away the whole library.

Lightbox sharing creates a secure, time-limited link to a selected set of assets, with controlled download options, optional watermarking and an audit trail of every view. External collaborators see only what you choose to share; the rest of your library stays private.

Task-based workflows keep collaboration moving when assets pass between in-house teams, agencies and freelancers, with comments and approvals attached to the asset rather than scattered across email.

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Find every asset in seconds

Search across filenames, metadata and the text inside documents.

A single search box covers every asset, every metadata field and the text inside PDFs and Office documents. Optional AetopiaAI tagging detects faces, objects and logos at upload, so the library stays searchable even when uploaders skip the keywords.

Saved filters and faceted browsing turn repeat searches into one-click views. Grid, gallery or list layouts let each team work the way they prefer.

Talk to a creative DAM specialist

Plug into the tools your team already uses

Connectors for Adobe Creative Cloud, Office, Canva, Figma, Sketch and WordPress.

Designers can check assets in and out of InDesign or Photoshop without leaving the application. Marketers can drop on-brand assets directly into Word, PowerPoint or a WordPress page. Brand teams can sync libraries to Canva and Figma so the source of truth stays the DAM, not whoever exported last.

Single sign-on and a REST API cover the rest: identity through your existing IdP, custom integrations through documented endpoints.

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Built for marketing, brand and design teams

The same platform serves three audiences who share a library and rarely share a workflow.

In-house marketing

Campaign assets organised by brand, region and status. Approval workflows keep unapproved work out of the library. Reports surface which assets are actually being used and which are sitting unread.

Brand and creative teams

One source of truth for logos, type, photography and templates. Custom-branded portals let regional teams self-serve approved assets without going through brand for every request.

Agencies and freelancers

Time-limited lightboxes for client handoffs, watermarked preview portals for pitch work, and audit trails that record who downloaded what. Clients see only what you choose to share.

“For the past 6 years Aetopia has been instrumental in the creation of an easy-to-use, secure and central location for our brand and marketing assets. Development of the platform has allowed our external channel to have self-serve access to the content they need when they need it.”

David Lloyd

Visual Brand Designer, Christie's

Frequently asked

What is creative asset management software?

A specialised digital asset management (DAM) platform built around the way marketing, brand and design teams work: version control on layered and source files, approval workflows, brand-safe sharing with clients and freelancers, and search that returns the right asset rather than every near match. The same platform serves in-house marketers, agencies and brand teams running multi-region campaigns.

How is creative asset management different from a generic DAM?

A generic DAM stores files. Creative asset management software adds the workflow layer: version history that a designer trusts, approval states a brand manager can see at a glance, controlled portals for agencies and freelancers, and integrations into the tools creative teams already use. The asset library is the same; the friction around it is what separates a creative DAM from a file store.

Does Aetopia integrate with Adobe Creative Cloud and Office?

Yes. Aetopia ships connectors for Adobe Creative Cloud, Microsoft Office 365, Canva, Figma, Sketch and WordPress, plus single sign-on and a REST API for anything custom. Designers can check assets in and out of InDesign or Photoshop without leaving the application; marketers can drop on-brand assets directly into a Word or PowerPoint deck.

Can clients or freelancers be given temporary access?

Yes. Lightbox sharing creates a time-limited link with controlled download options, watermarking and an audit trail. External collaborators see only the assets you choose to share; the rest of the library stays private. Expiry dates and per-asset permissions keep access scoped to the project at hand.

Who uses Aetopia for creative asset management?

In-house marketing and brand teams who need consistency across content, agencies who need a controlled handoff back to their clients, and creative teams inside larger organisations who want version control and approval workflows alongside their image library. Christie's, Commonwealth War Graves Commission and Racing Post are long-running examples.

See it on your own brand library

Talk to a DAM specialist about how Aetopia would shape around the way your marketing, brand or creative team works today.

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